Students who face circumstances beyond their control that a) make it necessary for them to withdraw from the semester after the Automatic Withdrawal deadline, or b) caused them to receive failing grades for a prior semester, may request an administrative withdrawal from all of their classes from the Associate Vice Chancellor for Student Affairs (AVCSA). The request should specify why an exception to the campus withdrawal policy should be made, including the reason the student did not withdraw prior to the deadline, and should include appropriate documentation. In circumstances when a medical problem necessitates the withdrawal, the request must be accompanied by a signed statement from the student’s attending health care professional indicating that, in their opinion, a medical condition interfered with the student’s ability to successfully complete the semester or to withdraw prior to the deadline.
The financial consequences of administrative withdrawals from courses are the same as those for standard withdrawals from courses. If the semester in question is within the past year, the student must provide documentation from each of their instructors indicating the last day they attended each class.
After the request has been submitted, the AVCSA (or delegate) will review the documentation and determine whether to recommend a grade of W for the course(s). The AVCSA may invite the academic unit(s) to verify the events in question. Before requesting a grade change by the Registrar, the AVCSA must gain the approval of the Assoc. Vice Chancellor of Academic Affairs (or delegate). With this policy, no grades may be changed more than four (4) years from the last day of classes for the semester in question, barring extreme circumstances.
Approved by Dean’s Council June 4, 2013; revised February 6, 2018
